Job Summary:
This position is located in the Clerk's Office of the United States Bankruptcy Court in Central
Islip, NY. The Courtroom Deputy performs general or specialized court or courtroom functions
such as Electronic Court Recording Operator (ECRO) duties, calendaring, and/or similar courtroom
services work. The duties involve managing the judge's caseload, attending and logging
court proceedings, processing orders, and recording proceedings. The Courtroom Deputy represents
the Clerk of Court in matters relating to courtroom administration and proceedings. This position
also acts as the liaison among chambers, the Clerk's Office, counsel, and the public. This
position entails a high level of knowledge and complexity related to court or courtroom operations.
Representative Duties:
-Manages judge's cases by calendaring and regulating their movement, monitoring filing of
pertinent documents and timely responses to judicial orders, and setting dates and times for
hearings, trials, and conferences. Serves as a primary source of information on scheduling
hearings and other case processes.
-Keeps judge and immediate staff informed of case progress. Acts as liaison among the Clerk's
Office, the bar and the judge to ensure that cases proceed smoothly and efficiently.
-Attends court sessions and conferences. Assists with the orderly flow of proceedings including,
but not limited to, setting up the courtroom, assuring presence of all necessary participants,
and managing and organizing exhibits.
-Records verbatim court proceedings using electronic sound recording equipment. Takes notes
of proceedings, rulings, notices and prepares minute entries electronically. Docket orders and
provides backup ECRO services as needed.
-Issues transcript requests; answers questions from parties and the public on obtaining transcripts.
-Reviews information relating to pending cases to ensure that all documents/records and reference
materials are available for use by the judge and counsel. Reviews legal documents submitted
to the court for completeness and accuracy.
- Conducts research and composes and prepares correspondence, procedural orders, and other
documents. Maintains and updates pre-set hearing dates on CHAP (Chambers Automated Calendar
Program).
- Provides back-up Courtroom Deputy duties to other chambers in both offices, when needed.
- Reviews cases and reports for necessary actions.
-Performs some case administration duties, such as docketing orders, quality controlling calendar
related documents and closing cases.
-Serves as additional support to other areas of the Operations Division, as needed and assigned, such as performing closing-out duties as a Reconciliation Deputy.
-Reviews the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the dockets
of all documents and proceedings.
- Performs other duties as assigned.
Qualifications:
Minimum High School graduate or equivalent. Preferred: Completion of a Bachelor's degree from an accredited college or university.
General Experience:
A minimum of one year of progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation.
Specialized Skills:
Two years of progressively responsible experience, thorough knowledge of bankruptcy processes and procedures, and prior courtroom experience and knowledge of courtroom procedures. The incumbent must have excellent verbal and written communication and interpersonal skills.
Court Preferred Skills:
The candidate should have knowledge of federal and local rules, legal terminology and legal documents.
Excepted Appointment:
The United States Bankruptcy Court is part of the Judicial Branch of the U.S. Government. Direct deposit is required for payment of compensation for employees. All applicants must be U.S. citizens or permanently eligible to work in the United States. The Court requires employees to adhere to the Code of Conduct for Judicial Employees.
Conditions of Employment:
As a condition of employment, the selected candidate must successfully complete an Office of Personnel Management background investigation including an FBI National Criminal History Fingerprint check. Employment will be considered provisional, pending a favorable suitability determination based on the results of the background investigation.
11 Paid Federal Holidays
13 Annual Leave Days (per year for the first three years)
20 Annual Leave Days (after three years)
26 Annual Leave Days (after fifteen years)
Federal Employees Dental/Vision Plans
13 Sick Leave Days
Federal Employees Retirement System
Federal Employees Health Benefit Plan
Fitness Center Membership (fee required)
Flexible Spending Accounts
Federal Employees Group Life Insurance
Thrift Savings Plan
Application Process:
Qualified applicants should submit the following:
1) Cover letter referencing Career Opportunity FY25/06 and specifying qualifications in relation to the position.
2) Contact information for 3 professional references.
3) Detailed résumé.
4) Completed and signed Form AO 78, Application for Federal Judicial Branch Employment.
All documents should be emailed as one PDF. VISIT THE COURT'S WEBPAGE.
Incomplete applications will not be considered. Only applicants selected for an interview
will be contacted. Phone calls will not be accepted. The Court reserves the right to modify,
withdraw, or fill the Career Opportunity at any time, any of which may occur without prior
written or other notice.
The U.S. Bankruptcy Court is an Equal Opportunity Employer.
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