Job Description

Job Description

Events Coordinator

Location: Cape Canaveral / Orlando, FL area

Position Overview:

Seeking an experienced Events Coordinator to support the company's launch operations. This role will manage guest logistics, security clearance processes, and on-site event execution for high-profile launches.

Key Responsibilities:

· Coordinate end-to-end event planning and execution for the launches.

· Manage complex guest registration and security clearance processes for US and international VIPs, planning for and adhering to strict deadlines

· Develop and maintain detailed workback schedules

· Liaise with multiple launch providers for security and facility access

· Coordinate with vendors, contractors, and internal teams to ensure seamless event execution

· Provide on-site event support, including hospitality and real-time problem solving

· Maintain clear communication with the Central Events team on all launch-related activities

· Manage timely and effective communications to keep internal stakeholders informed of launch related activities

Required Qualifications:

· Must be a US Person

· 5+ years of experience in event planning and execution

· Strong proficiency in Microsoft Office Suite, particularly Excel

· Exceptional attention to detail and ability to manage multiple deadlines

· Experience working with executive-level customers

· Outstanding written and verbal communication skills

· Proven track record of problem-solving and process improvement

· Ability to work independently while maintaining strong team collaboration

Preferred Qualifications:

· Experience with Smartsheet

· Background in managing high-security or regulated events

· Experience coordinating with multiple stakeholders and vendors

· History of successful large-scale corporate event execution

Physical Requirements:

· May require lifting and moving of materials

· Local travel to event sites required

This is a full-time, 6-month contract position based in the Cape Canaveral area, with frequent on-site work at CCSFS.

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