Medical Office Manager Job at The Nagler Group, Needham, MA

ZE1iekdSTU1Bc2p6T1B5SjNTVHgvRXNNb1E9PQ==
  • The Nagler Group
  • Needham, MA

Job Description

Position Title: Office Manager

Position Type: Permanent

Location: Needham, Massachusetts

$30-35/hour

Administrative Support:

  • Provide general office support and organization across a team of ~50 staff members
  • Answer and direct incoming calls; gather and manage patient information
  • Welcome and assist patients and visitors
  • Schedule, update, and manage appointments
  • Scan, fax, file, and maintain documents
  • Support clinical and administrative leadership
  • Assist with basic technology needs (e.g., phone and server troubleshooting)
  • Maintain and manage office systems and databases

Billing and Finance:

  • Oversee client billing processes and assist with monthly accounts receivable
  • Monitor accounts sent to collections
  • Manage all financial transactions including invoicing, payments, and reconciliations
  • Maintain the general ledger and prepare management reports
  • Utilize QuickBooks (PC-based) for bookkeeping functions
  • Conduct strategic data analysis and reporting for senior leadership

Human Resources:

  • Handle HR administrative tasks including onboarding and offboarding
  • Credential clinicians with insurance companies
  • Administer staff benefits, health and dental insurance enrollment/changes, and COBRA compliance
  • Ensure compliance with HR policies and BNS guidelines

Work Environment & Details

  • Schedule: Monday to Friday, 8:00 AM – 5:00 PM (some flexibility with hours)
  • Location: Onsite in Needham, MA, 5 days/week; occasional remote work allowed for emergencies or inclement weather
  • Team: Collaborates with 4–5 administrative staff; no direct reports or delegation
  • Tech: Mac-based office; QuickBooks (PC version) is used for accounting
  • Compensation: $30–$35/hour depending on experience

Job Tags

Permanent employment, Casual work, Work at office, Remote work, Monday to Friday,

Similar Jobs

TRS Healthcare

Travel Nurse RN - Neuro ICU Job at TRS Healthcare

 ...Job Description TRS Healthcare is seeking a travel nurse RN Neuro ICU for a travel nursing job in Phoenix, Arizona. Job Description & Requirements ~ Specialty: Neuro ICU ~ Discipline: RN ~ Start Date: 01/26/2026~ Duration: 13 weeks ~36 hours per week... 

Aramark

General Manager - Indianapolis Zoo Job at Aramark

 ...to hire a new General Manager to support our food and beverage operations. THE OPPORTUNITY: As a General Manager at Indianapolis Zoo, you will plan, manage, and lead contracted services with multi-million dollar revenue to meet operating and financial goals, client... 

RCM Healthcare Services

Board Certified Behavior Analyst (BCBA) Job at RCM Healthcare Services

 ...School-based Board Certified Behavior Analysts (BCBA) needed in Millbrae, CA area Board Certified Behavior Analyst (BCBA) Millbrae, CA Full time 20252026 School Year We are seeking a Board Certified Behavior Analyst (BCBA) to join a supportive and collaborative... 

DEAN Adventure Camps

Summer Camp Assistant Site Director of Engagement Job at DEAN Adventure Camps

 ...Operations, Culture, Engagement - PA Who We Are At DEAN Adventure Camps , we create life-changing opportunities for young people to...  ...MD, NJ, PA, and VA , offering all-inclusive programs that make summer exciting for children and easy for families. Learn more: DEAN...