Job Description
Job Description
Job Description
As a Transaction Coordinator, you will manage the administrative details of real estate transactions, keeping all parties informed, organized, and on track. You’ll be a vital part of the team, providing exceptional support and ensuring every transaction progresses seamlessly from contract to closing.
Compensation: $50,000 + based on experience
Responsibilities: Document Management & Review
- Receive submission forms and signed documents from agents.
- Review documents for missing dates, signatures, and compliance issues.
- Upload and organize documents in Skyslope and A-Frame for broker review and tracking.
- Prepare amendments/addenda using templates or agent direction and send for signature.
- Send signing requests for missing signatures or non-customized documents.
Deadline Tracking & Communication
- Identify transaction deadlines (e.g., inspection, financing, HOA review) and send calendar invites and email reminders to agents.
- Follow up with agents, parties, and lenders to ensure contingencies and deadlines are met.
Client Support
- Call clients to introduce yourself as an additional resource for their transactions.
- Send TrustFunds information and inspector lists (buyers only) when requested.
- Coordinate appraisal scheduling and group text with the agent and client if the appraisal is “good.” If not, notify the agent directly.
- Assist in scheduling inspections and confirm earnest money (EM) is paid.
Pre-Closing Preparation
- Confirm inspection amendment work is completed, and paid receipts are provided.
- Request missing documents and ensure the file is complete one week before closing.
- Confirm the closing has been scheduled with all parties.
Post-Closing Tasks
- Submit the settlement statement and check to Skyslope for processing.
- Text clients to request 5-star reviews using agent-provided review links.
Other Responsibilities
- Coordinate listing status changes for listings.
- Address broker compliance issues and communicate updates to agents.
- Manage the distribution of amendments or additional documents to all parties.
Qualifications: What We’re Looking For:
- Exceptional attention to detail and organizational skills.
- Strong communication skills for interacting with agents, clients, and third parties.
- Proficiency with real estate transaction platforms (e.g., Skyslope, A-Frame) is preferred.
- Ability to work independently and meet deadlines in a fast-paced environment.
- Real estate or administrative experience is a plus.
About Company Why Pemberton Homes?
- Join the #1 eXp team in the country
- High-trust, high-accountability culture that supports your growth
- Weekly coaching, skill-building, and clear paths to grow your income and role
- A real career in sales and real estate — with none of the guesswork
Job Tags
Contract work,