Job Description

Job Title: Project Coordinator

Location : McAllen, TX 78501

Duration: 5 Months Contract

Max Pay : $40/hr to $43/hr on W2

Position comments:

Hybrid role

(8 AM – 6 PM) / 40 hours per week

Job Title: Project Coordinator / Specialist

Location: McAllen, TX

Job Description :

Supports basic project management for technical and process improvement projects.

Responsibilities include developing productivity tools, managing documentation, tracking schedules.

The Project Coordinator is a key contributor to supporting project execution and driving operational excellence across cross-functional teams.

This role coordinates project activities, tracks progress, manages documentation, and facilitates communication among stakeholders to ensure successful project outcomes.

Key Responsibilities:

• Support planning, scheduling, and coordination of project milestones alongside PM’s

• Work closely with project managers, engineering teams, and external partners to monitor project timelines and costs

• Track deliverables and ensure timely follow-up on action items

• Issue customer billing along with AIA documentation

• Maintain and organize key project documents including invoicing, meeting notes, subcontractor/vendor invoices, and change order logs

• Generate weekly/monthly project status reports for Project Management Leadership and stakeholders

• Assist and support project invoicing at the direction of the Project Managers

• Serve as a projects liaison between internal departments (Projects, Sales, Service)

• Schedule and facilitate project turnover meetings for new projects

• Ensure alignment across teams by managing updates and feedback loops

• Complete new vendors and subcontractors account creation in our PO system

• Assist in the implementation and maintenance of project management processes and tools

• Support risk assessment, mitigation strategies, and issue resolution

• Support cost tracking and budget monitoring activities with Project Managers and Project Engineers

• Participate in team planning sessions and knowledge-sharing initiatives

Required Skill Set :

• Minimum high school diploma

• 2+ years of experience in project coordination or a similar role

• Proficiency in MS Office (Excel, PowerPoint, Outlook); experience with MS Project or similar tools a plus

• Strong organizational and time management skills

• Excellent written and verbal communication abilities

• Ability to work effectively in a fast-paced, team-oriented environment

• Detail-oriented with a focus on quality and accuracy

Desired Skills Set :

• Bachelor’s degree in Business, Engineering, Project Management, or a related field

• Experience in the HVAC or manufacturing industry

• Familiarity with Agile or Stage-Gate project management methodologies

Education Qualification

Minimum High School Diploma or equivalent

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